This Accommodation Contract is a sample of the Accommodation Contract to be concluded between facilities (Ryokan or Hotel, etc.) in Japan and the Guest. When you make a reservation, please confirm each Accommodation Contract of facilities.
Accommodation Contract
Article 1 – Scope of Application
01.01.
The Accommodation Contract and related contracts to be concluded between our facilities (Ryokan or Hotel) and the Guest shall be based on this Contract under the following terms and conditions of our Contract. Any matter not stipulated in this Contract shall be governed by ordinance and generally established practice.
01.02.
When our facilities (Ryokan or Hotel) has agreed to conclude a Special Contract without conflicting with ordinance and established practice, the said Special Contract shall prevail.
Article 2 – application for an Accommodation Contract
02.01.
The Guest, who intends to apply to our facilities (Ryokan or Hotel) for an Accommodation Contract, will be required to provide our Hotel (Ryokan) with the following particulars:
- Name(s) of Guest(s) to be registered.
- Date(s) scheduled for overnight stay and estimated time of arrival.
- Accommodation charge (according, in principle, to the basic accommodation charges described in the attached Schedule Ⅰ)
- Other information considered necessary by our facilities (Ryokan or Hotel)
02.02.
In the case that the Guest has requested, during his/her stay, an extension of an overnight stay beyond the date described in the preceding Paragraph (2) above, our facilities (Ryokan or Hotel) shall handle his/her request as a new application for an Accommodation Contract which has been made at the point in time when the said request has been made.
Article 3 – Conclusion, etc. of the Accommodation Contract
03.01.
The Accommodation Contract shall be considered to have been concluded at the time when our facilities (Ryokan or Hotel) has accepted the application described in the preceding Article, unless our facilities (Ryokan or Hotel) has certified that our facilities (Ryokan or Hotel) has not accepted the said application.
03.02.
When the Accommodation Contract has been concluded under the provision of the preceding Paragraph, the Application Money payable for the period scheduled for overnight stay as prescribed by our facilities (Ryokan or Hotel) shall be paid by the date set by us, up to the maximum amount equal to the basic accommodation charge for 3 days in cases where the period scheduled for overnight stay exceeds 3 days.
03.03.
The Application Money shall first be applied to the final payment of the Accommodation Charge payable, and when the circumstances requiring application of the provisions of Article 6 and Article 18 have arisen, to penalty and then to compensation money in this order. If there is any balance left, it will be repaid at the time when the Accommodation Charge is paid as provided in Article 12.
03.04.
In the case that the Application Money described in Paragraph 2 of this Article has not been paid by the date set by us as stipulated in the same Paragraph, the Accommodation Contract shall become invalid, but limited only to the case where our facilities (Ryokan or Hotel) has notified the Guest to that effect at the time when prescribing the day due for payment of the Application Money.
Article 4 – Special Contract Requiring Non-Payment of the Application Money
04.01.
Notwithstanding the provision of the preceding Article, Paragraph 2, there are cases where our facilities (Ryokan or Hotel) accept a Special Contract which does not require payment of the Application Money specified in the said Paragraph after the conclusion of the Contract.
04.02.
When accepting an application for an Accommodation Contract, in the case that our facilities (Ryokan or Hotel) fails to request payment of the Application Money specified in the preceding Article, Paragraph 2, and/or in the case that it fails to prescribe the due date for payment of the said Application Money, the Special Contract described in the preceding Paragraph shall be considered to have been accepted.
Article 5 – Refusal of the Conclusion of the Accommodation Contract
05.01.
The following are cases where our facilities (Ryokan or Hotel) will not accept the conclusion of the Accommodation Contract:
- When application for accommodation is not based on this Contract.
- When there is no room available due to full occupancy.
- When the Guest seeking accommodation is considered likely to behave in violation of the provisions of the ordinance, public order or good public morals.
- When the Guest seeking accommodation is clearly considered to be a patient with an infectious disease.
- When a burden related to accommodation is requested in excess of a reasonable range.
- When act of God, trouble with facilities, and other unavoidable causes prevent the Guest from staying at our facilities.
- When the provision of Article __ of the Ordinance __ (No.__) issued by __ Prefecture is applicable.
Article 6 – The Guest’s Right to Cancel the Contract
06.01.
The Guest may request our facilities (Ryokan or Hotel) to cancel the Accommodation Contract.
06.02.
In the case that the Guest has cancelled the Accommodation Contract in whole or in part due to causes attributable to him/her (which is the case when our facilities (Ryokan or Hotel) has requested payment of the Application Money by prescribing the date due for such payment under the provision of Article 3, Paragraph 2, except in the case when the Guest has cancelled the Accommodation Contract prior to such payment), payment of penalty shall be required as specified in the attached Schedule II, but in the case that our facilities (Ryokan or Hotel) has accepted a Special Contract described in Article 4, Paragraph 1, this provision shall be applied only to the case where our facilities (Ryokan or Hotel) has notified the Guest of his/her responsibility to pay a penalty for cancellation of the Contract when accepting the Special Contract.
06.03.
In the case that the Guest does not arrive by __ p.m. on the day of an overnight stay without informing our facilities (Ryokan or Hotel) of a delay (or after the lapse of __ hours past the scheduled time of arrival if indicated by the Guest beforehand), the Accommodation Contract concerned may be considered to have been cancelled by the Guest and will be handled accordingly.
Article 7 – The Right of Our Facilities (Ryokan or Hotel) to Cancel the Contract
07.01.
The following are cases where our facilities (Ryokan or Hotel) may cancel the Accommodation Contract
- When the Guest is considered likely to behave in violation of the provisions of the ordinance, public order or good public morals, or he/she is considered to have behaved in such a manner.
- When the Guest is clearly considered to be a patient with an infectious disease.
- When a burden related to accommodation is requested in excess of a reasonable range.
- When unavoidable causes, such as act of God, etc., prevent the Guest from staying at our facilities.
- When the provision of Article __ of the Ordinance __ (No.__) issued by __ Prefecture is applicable.
- When the Guest smokes in bed or vandalizes fire protection facilities, or does not comply with the matters prohibited by our facilities (Ryokan or Hotel) (limited only to those matters necessary for fire prevention) among the rules of use prescribed by our facilities (Ryokan or Hotel).
07.02.
In cases where our facilities (Ryokan or Hotel) has cancelled the Accommodation Contract in accordance with the provision of the preceding Paragraph, charges for accommodation service, etc. which have not yet been offered to the Guest shall not be receivable.
Article 8 – Registration of Accommodation
08.01.
The Guest will be required to register the following particulars at the front desk of our facilities (Ryokan or Hotel)
- Name, age, sex, address and occupation of the Guest.
- Nationality, passport number, place entered and date entered, in the case of a foreign guest.(The copy of the passport is necessary)
- Scheduled date and time of departure.
- Other particulars considered necessary by our facilities (Ryokan or Hotel)
08.02.
In the case that the Guest intends to pay the charges described in Article 12 by using such means in place of currency as traveler's checks, accommodation coupons, credit card, etc., he/she will be required to show them at the time of registration described in the preceding Paragraph.
Article 9 – Time Allowed for Use of the Guest room
09.01.
The time allowed for the Guest to use the guest room of our facilities (Ryokan or Hotel) shall be from __ p.m. till __ a.m. of the following morning, except when the Guest stays for more than one night in succession, in which case the Guest may use the guest room all day except the day of arrival and the day of departure.
09.02.
Notwithstanding the provision of the preceding Paragraph, there are cases where our facilities (Ryokan or Hotel) may accept the use of the guest room in hours other than those specified in the preceding Paragraph, in which case an additional charge will be required as specified below.
- Up to 3 hours in excess of the prescribed hours ................ 1/3 of the room charge
(or % of the amount equivalent to the room charge) - Up to 6 hours in excess of the prescribed hours ................. 1/2 of the room charge
(or % of the amount equivalent to the room charge) - 6 hours or more in excess of the prescribed hours ............. Full amount equal to the room charge
(or % of the amount equivalent to the room charge)
09.03.
(The amount equivalent to the room charge as described in the preceding Paragraph shall be 70% of the basic accommodation charge.)
Article 10 – Compliance of the Rules of Use of the facilities
10.01.
While staying in our facilities (Ryokan or Hotel), the Guest will be required to comply with the Rules of Use posted inside our facilities (Ryokan or Hotel) as prescribed by us.
Article 11 – Business Hours
11.01.
The business hours of principal facilities in our facilities (Ryokan or Hotel) shall be as follows. Details of the service hours of other facilities are explained in the pamphlet provided, displays at major points inside our facilities, and the service directory provided in each guest room.
- Service Hours of Front Desk, Cashier, etc.:
- Curfew..........
- Front Desk..........
- Front Exchange Service..........
- Drinking and Eating (Facilities) Service Hours:
- Breakfast..........
- Lunch..........
- Dinner..........
- Other Drinking and Eating Services, etc.
- Service Hours of Ancillary Facilities:
11.02.
The service hours described in the preceding Paragraph may be changed temporarily for unavoidable reasons, in which case the Guest will be notified by proper means.
Article 12 – Payment of Charges
12.01.
The breakdown of the accommodation charge, etc. payable by the Guest shall be as listed in the attached Schedule I.
12.02.
Payment of the accommodation charges, etc. described in the preceding Paragraph shall be made in currency or by other alternative means acceptable by our facilities (Ryokan or Hotel), such as traveler's check, accommodation coupon, credit card, etc., at the front desk at the time when the Guest departs from our facilities (Ryokan or Hotel) or is charged by our facilities (Ryokan or Hotel).
12.03.
In the case that the Guest has not stayed at our facilities (Ryokan or Hotel) at his/her discretion even after we have offered the guest room to the Guest and made it available for him/her to use, the accommodation charge will still be charged.
Article 13 – Responsibility of Our Facilities (Ryokan or Hotel)
13.01.
In the case that we have inflicted damage on the Guest in the course of fulfilling the Accommodation Contract and related Contracts or in breach of these Contracts, we shall compensate for the said damage, unless the said damage has been caused due to a cause not attributable to us.
13.02.
Our facilities (Ryokan or Hotel) are covered by the Hotel liability insurance to cope with emergencies in the case of fire, etc.
Article 14 - Handling In Case the Guest Room Contracted Is Not Available
14.01.
Should the guest room contracted for the Guest under the Accommodation Contract become unavailable for him/her, our facilities (Ryokan or Hotel) shall try to offer other accommodation facilities under the same conditions as the original Accommodation Contract as far as possible, subject to the consent of the Guest concerned.
14.02.
Notwithstanding the provision of the preceding Paragraph, in cases where we are unable to offer other accommodation facilities to the Guest, we shall pay to him/her a compensation charge equivalent to the penalty, which will be applied to the amount of the compensable damage. However, in cases where there is no cause attributable to us for not being able to offer the guest room, we shall not pay the compensation charge.
Article 15 – Handling of Checked Articles, etc.
15.01.
When the articles, cash and/or valuables checked by the Guest at the front desk have been lost or damaged, our facilities (Ryokan or Hotel) shall compensate for the damage, unless the loss or damage has been caused by force de majeure. However, in the case of cash and valuables, we shall do so only when the Guest has clearly reported the kind and value of such cash and valuables at our request. Otherwise we shall compensate for the damage up to the maximum amount of __ yen.
15.02.
When the Guest has brought into our facilities (Ryokan or Hotel) articles, cash and/or valuables but has not checked them at the front desk, we shall compensate for the loss or damage inflicted on them if caused intentionally or negligently on our part, except when the Guest has not clearly reported to us beforehand the kind and value of such items lost or damaged, in which case we shall compensate for the loss or damage up to the maximum amount of yen unless we are intentionally or negligently responsible for such loss or damage.
Article 16 – Custody of the Baggage or Personal Belongings of the Guest
16.01.
When the baggage of the Guest has arrived at our facilities (Ryokan or Hotel) prior to his/her arrival, our facilities (Ryokan or Hotel) will keep it subject to our agreement given prior to its arrival, and will hand it to the Guest at the time when he/she checks in at the front desk.
16.02.
In the case that the baggage or personal belongings of the Guest are found misplaced after he/she has checked out, our facilities (Ryokan or Hotel) shall ask the owner of such items for his/her instructions when the owner has been identified. However, when there are no instructions from the owner or the owner has not been identified, our facilities (Ryokan or Hotel) shall keep them for 7 days including the day when they have been found, and shall deliver them to a police station near our facilities (Ryokan or Hotel) after a lapse of 7 days.
16.03.
The responsibility of our Hotel (Ryokan) regarding the custody of the Guest's baggage or personal belongings in the case of the preceding two Paragraphs shall conform to the provision of the preceding Article, Paragraph 1, in the case of Paragraph 1 of this Article and to the provision of the preceding Article, Paragraph 2, in the case of the preceding Paragraph 16.02.
Article 17 – Responsibility for Parking
17.01.
When the Guest uses the parking area of our facilities (Ryokan or Hotel), our facilities (Ryokan or Hotel) only lends the parking area and does not assume responsibility for care and custody of the vehicle parked, regardless of whether or not our facilities (Ryokan or Hotel) has been asked to keep the key to the vehicle. However, our facilities (Ryokan or Hotel) shall be liable for compensation if and when the vehicle parked is damaged intentionally or negligently on our side while keeping the parking area under our control.
Article 18 - Responsibility of the Guest
18.01.
In the case that our facilities (Ryokan or Hotel) has suffered damage due to the intention or fault of the Guest, the Guest will be required to compensate to our facilities (Ryokan or Hotel) for the said damage.
Schedule Ⅰ
Itemized Contents of Accommodation Charge, etc. for Hotels
(Relating to Article 2 Paragraph 1 , and Article 12 Paragraph 1 )
| Total Amount Payable by the Guest | Itemized Contents |
| Accommodation Charge | ① Basic Accommodation Charge(Room Charge or (Room Charge＋Breakfast Charge)) ② Service Charge(①×○○%) |
| Additional Charge | ③ Drinking and Dining Charge or Charges for Additional Drinks/Food (Charges for Drinking and Dining other than Breakfast)and Other Service Charge ④ Service Charge(③×○○%) |
| Tax | (a) Consumption Tax (Sales Tax) (b) Bathing Tax (applicable only in hot spring resorts) |
Remarks :
(1) The Basic Accommodation Charge shall be based on the Table of Charges posted in __ .
(2)The Accommodation Charge for a Child shall be applicable to a Child attending Elementary School or Younger, and 70% of the Accommodation Charge for an Adult when Meals and Bedclothes conforming to the size of an adult are offered, 50% of the Accommodation Charge for an Adult when Meals and Bedclothes of the size of a Child are offered, and 30% of the Accommodation Charge for an Adult
when only Bedclothes are offered shall be charged respectively. __ shall be charged to an infant who is not provided with bedclothes and meals. (Only in the case of the Hotel where charges for infants are prescribed.)
Schedule Ⅱ
Penalty (relating to Article 6 , Paragraph 2 ) for Hotels
| No Show | Accommodation Day | 1 Day Prior toAccommodation Day | 9 Days Prior toAccommodationDay | 20 Days Prior to AccommodationDay | |
| Individual Guest (from 1 to 14 ) |
% | % | % | % | % |
| Group Guests (from 15 to 99 ) |
% | % | % | % | % |
| Group Guests (100 or more) |
% | % | % | % | % |
Note :
(1) The percentage is the percentage of the Penalty against the Basic Accommodation Charge.
(2) In the case that the number of days for accommodation has been reduced, Penalty for One Day (first day) shall be charged, regardless of the number of days reduced.
(3) In the case that the Accommodation Contract has been cancelled for a part of the Group (consisting of 15 members or more), the Penalty charged shall be for the number of the Group members equal to 10% (a fraction to be evened up) of the total number of the Group members booked for accommodation as of 10 days prior to the first day of occupancy (or the day when the Accommodation Contract has been accepted in less than 10 days prior to the first day of occupancy).
Schedule Ⅱ
Penalty (relating to Article 6 , Paragraph 2 ) for Hotels
| Day When Cancellation Notice Received | ||||||||||||||
| No Show | Accommodation Day | 1 Day Prior to A. Day | 2 Days Prior to A. Day | 3 Days Prior to A. Day | 4 Days Prior to A. Day | 5 Days Prior to A. Day | 6 Days Prior to A. Day | 7 Days Prior to A. Day | 8 Days Prior to A. Day | 14 Days Prior to A. Day | 15 Days Prior to A. Day | 30 Days Prior to A. Day | ||
| Number of Guests Subscribed |
from 1 to 14 | % | % | % | % | % | % | % | % | % | % | % | % | % |
| from 15 to 99 | % | % | % | % | % | % | % | % | % | % | % | % | % | |
| from 31 to 100 | % | % | % | % | % | % | % | % | % | % | % | % | % | |
| 101 or more | % | % | % | % | % | % | % | % | % | % | % | % | % | |
Note :
(1) The percentage above shows the percentage of the Penalty against the Basic Accommodation Charge.
(2) In the case that the number of days for accommodation has been reduced, Penalty for One Day (the first day of accommodation) shall be charged, regardless of the number of days reduced.
(3) In the case that the Accommodation Contract has been cancelled for a part of the Group (consisting of 15 members or more), the Penalty charged shall be for the number of the Group members equal to 10% (a fraction to be evened up) of the total number of the Group members booked for accommodation as of 10 days prior to the first day of occupancy (or the day when the Accommodation Contract has been accepted in less than 10 days prior to the first day of occupancy).
